Video Conferencing Best Practices

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Video Conferencing Best Practices

Post by brit0310 on Fri Oct 28, 2011 11:27 am

We need to discuss using web-based video conferencing. This will allow us to conduct meetings via the web rather than waste gas driving to a central location. There are multiple ways to do this. Some cost money and some don't depending on desired features and quality. I've used Skype and it works reasonably well. Once we decide on best option, we can publish this with detailed requirements and instructions for all on forum to use.

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Re: Video Conferencing Best Practices

Post by lunarfaerie on Fri Oct 28, 2011 1:47 pm

we have been using google+ hangouts for some of our planning team & event team meetings...it works out reasonably well, unless of course your internet connection is wonky... Wink

the main issue seems to be sound, but if you have a good transcriber taking notes, you can use a live google doc (or just the chat window) for everyone to keep track of what's being said in semi-real time...

hope this helps! =)
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Re: Video Conferencing Best Practices

Post by Kennie on Sat Oct 29, 2011 6:04 pm

Yes, google+ is new and heard the video chattingis pretty cool. how can I add you guys to mine?
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Re: Video Conferencing Best Practices

Post by brit0310 on Sun Oct 30, 2011 11:38 am

I researched google+ somewhat. Please correct me if what I'm saying doesn't sound right.
Conference calling is limited to 4 people maximum
Conference calling requires telephone/cellphone
No video support

The thought behind my question was to provide entire forum a guide on how to do conference calling. We would not have one way to do this, but multiple ways. So, if someone in media team want to hold an online conference, they would look thru guide. So, if features required were met by google+, they would use it. The guide would also include detailed instructions for one-time install/configuration and instructions for scheduled use or ad-hoc use.

And including cadillac plans is fine. Although, we may not have funds to use now, at some point we may. When that point arrives, we won't need to scramble researching various plans because it will already be in guide.

I found a cadillac plan called GoToMeeting with the following features:
High-Definition Video Conferencing: This gives ability to see meeting attendees in high-definition using video controls
Desktop Viewing: Show attendees application or file on desktop. Attendees can share desktop.
Share keyboard and mouse control: Work together in real-time
Email/Instant Messaging Integration: Start scheduled or spontaneous meetings from Outlook or IM services
Chat: Chat with all attendees or privately with one attendee
Total Audio Service: VoIP, phone conferencing or both
Mac Support: Host and attend meetings on both Mac and PC
Desktop Recording/Meeting Playback: Save, replay, post or email conference call
Specific Application Sharing: Share only one application
Drawing Tools: Highlight and point to items on screen

Pricing: Monthly $49.00/month, Annual $468/year (20% discount)

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Re: Video Conferencing Best Practices

Post by lunarfaerie on Sun Oct 30, 2011 1:29 pm

to use google+ "hangouts" for video chat gatherings, it does require a google+ account and the folks hanging out have to be in each other's circles to be added to the hangout...

i have done some research, and unlike using google talk on its own to video chat, it does not seem to have a limit to the # of ppl that can join...
http://www.google.com/support/plus/bin/answer.py?answer=1215273
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Re: Video Conferencing Best Practices

Post by Kennie on Sun Oct 30, 2011 3:05 pm

Well lets test it out. Who wants to see how many we can chat with at a time?
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Re: Video Conferencing Best Practices

Post by brit0310 on Sun Oct 30, 2011 3:22 pm

I think I'm ready to test out. My name is Brit Webwell in google+. I found doc on max users. It's 10. Also, bandwidth is impacted by more users. That may be fine for most meetings.

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